Over the past few years, artificial intelligence has been developing at an extraordinary pace and revolutionizing the translation industry. Many AI tools are now available over the internet to make the translation work easier, but the question is, what do these translation software programs do?
Using translation software allows you to communicate across borders, but using WPS AI allows you to translate your documents in real-time, greatly improving your work efficiency. Now, the question is, how can you use the WPS AI translate function to work with your documents?
Read on to find out everything in this detailed guide.
Part1: What is WPS AI Translate
WPS AI Translate is a complete translation software program that can be used to translate text from within the document into multiple languages. In scenarios where you have to translate the text in real time without going to the browser, WPS AI Translate can be a handy tool.
This is especially important when you are dealing with documents in a professional space and want to communicate with your clients from across the globe. You can just open a document written in any language and translate it to your preferred language right there within the document.
Features and Capabilities of WPS AI Translate
With a plethora of AI translation tools available in the market, there are only a few of them that possess actual qualities to be listed at the top. WPS AI Translate is the best of them all. The features and capabilities of this AI Translate program include:
Simple and easy-to-use interface
Fast and high-quality translation
You can use it within the document in real time
Get the most accurate and precise translation
It is configurable to other applications
Unlimited translation available
Ability to translate to multiple languages
Change the tone of writing after translation
Expand and summarize your text after translation
Modify the readability of your text
Part2: How to Use WPS AI Translate
Using WPS AI Translate is quite easy to use, even for non-technical people. The interface is super easy, and the prompts can be given in simple English language. All you have to do is have WPS AI and Office suite on your PC and perform some simple steps mentioned below to use WPS AI Translate.
1. Use WPS AI chat
Step 1. Open the WPS Office on your PC and open a blank document with WPS Docs. You can do this by going to WPS main screen and clicking the “Docs” from the side or top bar and then opting for the blank document.
Step 2. Go to the top header on the main WPS Docs screen, and you will see the “WPS AI” widget on the top menu. Click on this widget, and you will see a prompt on the document screen stating “start writing with WPS AI”. Now you can start translating your work.
Step 3. From the already available text on the screen, you can select the part need to translate. Select the part of the text with the help of the cursor and type the required prompt in the input box. For example, in this case, you will have to write something that means translating this text into a specific language.
Step 4. After you have selected the text you want to translate, you will be shown a number of options in the dropdown list, and you can now add your prompt to translate the selected text.
Step 5. After you have written the prompt, click on the send button to generate the response of translating the text into the language you have mentioned in the prompt.
Step 6. As soon as you press the send button, you will immediately get the results shown on the screen. You can then return back to the original version of the text to modify it or you can term it “Finish” if you are satisfied with the final results.
Modify Your Work
Once you have generated the results of your text, you can modify and re-translate your text if you are not happy with the results. You can also change the output or tweak the results for betterment by changing out the prompt accordingly. Below are some steps you can follow to modify and change your work into a better version.
Step 1. Select the part you need to modify and select from the options available below to tweak the prompt accordingly. You can improve your writing, make it shorter or longer, continue writing more, summarize the text, or change the format of the text in to a paragraph, bullets, or numbered lists.
Step 2. Choose how you want WPS AI Translate to help you with modifying the translated text you have generated before. There will be multiple options you can choose from to modify the translated text.
2. Parallel Translate a File: An Innovative Way to Translate Entire Documents in WPS Office
More innovation for WPS Office, this time by introducing the Parallel Translate feature. This new function translates entire files, be they DOCX, PDFs, or PPTs, without compromising images, text formatting, or even complex elements like formulas. The result of translation is smooth, assuring users that working with documents in several languages does not mean one should sacrifice accuracy or quality in design.
In this section, we're going to take you through how to use the Parallel Translate feature and show its capabilities on different file formats.
Two Easy Ways to Leverage Parallel Translate
Be it a research paper containing technical data, a business presentation containing images and graphics, or a PDF document that requires multilingual access, the Parallel Translate feature provides two convenient ways to translate your files.
Method 1: Using Parallel Translation Button on the Interface
Step 1: Access WPS Office: Open WPS Office; keep the document (DOC, PDF, PPT) that you want to translate in your sight.
Step 2: Selection of Your Filing for Translation: Find and click the parallel translation button located on the top of the main interface. You can access the translation option directly with this button.
Step 3: Choose the File: A window will pop up in front of you, where you can search your computer for the required file to be translated. Be it a Word document, a PDF, or even a PowerPoint presentation, Parallel Translate has the capability to handle all. You just need to select the file and move to the next step.
Step 4: Let Translation Begin: After clicking on Translate, WPS Office will process this document and provide you with a complete translation by maintaining all the original elements, including images, tables, and formatting.
Method 2: Translate from an Already Open File Directly
For those users who are already in the middle of working on any document or presentation and need quick translation, this will facilitate the process.
Step 1: Open the File. Open WPS Office and open the document, PDF, or PPT you want to translate.
Step 2: Enable Parallel Translate. by opening the file and clicking on the Parallel Translate option available on the top toolbar. This activates the translation tool right from within the document, without taking you outside the document or sending you back to the home screen.
Step 3: Instant Translation: WPS Office will instantly translate the content, displaying it side by side with the original. You'll also be able to view all the images, formulas, and other visual elements in their correct places.
The Power of Parallel Translate: Features and Effects
WPS Office Parallel Translate does not stop at translating text from one language to another. It goes the extra mile to ensure that translated documents retain the same visual and structural integrity as their originals. Some key effects and features that make it stand out include:
Formula recognition: WPS Office is capable of recognizing formulas in documents and keeping them as is. This will be quite useful when translating academic or technical texts, like the example below.
Text Highlighting: As one hovers over a section of text, the respective sections are highlighted in both the original and its translation. That way, it's easier to check the translation against the original for accuracy.
Image Compatibility: The tool handles images well, and it does not distort the images or displace them from their original positions when translating. This makes it optimal for presentations or design-heavy documents.
This interactive feature is enormously useful for editors, translators, and reviewers of content because one can do comparisons and verification of the translation's accuracy.
Saving Translated Files: Flexible Options
Once the translation is done, WPS Office provides the user with flexible options for saving the file. Users can choose between two saving formats:
1. Save as Original File with Translation Overlay: This action means users will save the file in the original format type, such as DOC, PDF, or PPT, with the translation overlaid on top. This is useful when a user wants to keep both the original and translated text together for reviewing and/or editing the document.
2. Save as New Translation: If you want the translation to remain separate from the original, you may want to save it as a new file. This allows you to keep the layout, images, and other content intact while you make a fully translated version of your document.
Part3: Benefits of Using WPS AI Translate
WPS AI Translate offers a wide range of benefits that come in various forms. From real-time translation to generating accurate and precise results, it streamlines the process of translating text from within the document.
So, no matter which type of user you are and for what purpose you are using WPS AI Translate, you are sure to get some of the benefits.
For your reference, the top benefits of using WPS AI are given below:
You can preserve formatting and layout when translating documents
WPS AI Translate provides you with real-time translation within the document without going to a browser or third-party apps.
Easy-to-use interface, even for non-technical users
Accurate and precise translation with maximum accuracy of results
You can modify and improve the quality of translated results to suit your needs
Part 4: How to Download WPS AI?
WPS AI will soon be available to download on the wps.ai website. Till then, you can get your name added to the waitlist. To do this, you will have to go to the WPS AI website, as mentioned above, and follow the procedure as mentioned in the below steps.
Step 1. Go to the WPS AI website and look for the login and sign-up form available on the homepage. This form is basically the initial step to booking your spot for the upcoming WPS AI application.
In this form, you will have to provide your Name, Email address, and industry you are working in. After providing these details, click on the “Submit” button.
Step 2. After you have submitted the details, you will be redirected to another window where you can see the message that your query has been submitted. This is the message showing that you have been added to the waitlist of users in queue for the WPS AI download.
Step 3. After doing all this work, you will have to wait for some time till the WPS AI gets released, and you will be able to download it and use it on your PC. You will get notified on the email address you have provided in the form, so you can get the notification as soon as WPS AI is in the market and use it on your PC.
FAQs about ai translate
Q.1. Is WPS AI Translate available for both personal and business use?
Yes, sure, it is available for both personal and business use, and once it has been released, both organizations, students, and other users will be able to download and use it on their PCs and other devices.
Q.2. Is it possible to integrate WPS AI Translate with other applications or platforms?
Once the WPS has been released, you can use WPS AI Translate and integrate it with other applications and programs on your PC and other devices.
Summary
WPS AI Translate can be used within any document to translate back and forth from multiple languages. With the processes mentioned above, you can use WPS AI Translate within any document to translate any part of the document or the whole of it into multiple languages as you prefer.
This WPS AI can be used with WPS Office Suite to empower your productivity and improve the efficiency of your work. By using WPS AI within the WPS Office suite, you can use the power of AI while writing, editing, or reviewing your work. The best part of all this is that the complete WPS Office suite is absolutely free to use.
You can download WPS Office from the official website of WPS and use the programs to create and edit Word, Spreadsheet, and Presentation files, that too without paying a penny.
