How to Use Wps AI/Chatgpt to Summarize Meeting Notes: Guide for Beginners

Imagine dozing off halfway through an online meeting, only to wake up feeling out of the loop. Don't worry, free AI tools are here to lend a hand and bring you up to speed. In the realm of assistant AI, two prominent tools stand out: WPS and ChatGPT. These powerful tools will assist you in quickly summarizing the meeting and ensuring you're on the same page as everyone else. In this guide, we will walk you through the process, enlightening you on how to use wps ai and chatgpt to for Meeting notes summaries.

How to Use WPS AI to Summarize Meeting Notes

WPS AI

If you're someone who recognizes the importance of AI but still feels uncertain about how to utilize it, you're not alone. Getting accustomed to new technology can be challenging. That's why we've prepared a step-by-step guide for you on how to effectively utilize WPS AI and ChatGPT to summarize your AI meeting notes team. With this guide, you'll gain confidence in leveraging these powerful tools to streamline your note-taking process

Way to Download

Step 1 To download WPS AI, you can visit the WPS AI website: https://www.wps.ai/

Step 2 Click on the Free Download button

Step 3 Select the operating system that you are using.

Step 4 The file will be downloaded automatically

Follow the instructions on the screen to install WPS AI.

Step 5: Once the installation is done, launch WPS AI and make use of its amazing features.

Way to Use

Step 1: Open the WPS AI app on your computer.

Step 2: Browse the document on your computer to find the document containing a summary of the meeting notes.

Step 3: Select all text in the document either using keyboard shortcut; “CTRL+A”.

Step 4: To turn on the WPS AI assistant, click on “Home” on the ribbon menu and select “WPS AI”

Step 5: Users can then easily summarize meeting notes by clicking the "Summarise" button.

Step 6: WPS AI assistant will start summarizing the meeting notes and then display the result.

Step 7: Users can simply click on Accept if they are satisfied with the meeting notes summary. Users can also ask the AI assistant to Continue/Rewrite/Discard.

How to Summarise Meeting Notes Using ChatGPT

Step 1: Visit ChatGPT in your preferred browser.

Step 2: In order for ChatGPT to summarize meeting notes, users need to paste their meeting notes on the ChatGPT interface.

Step 3: Give ChatGPT a prompt to generate a summary of the meeting notes.

Prompt: "Please summarize the key points discussed in the meeting and follow it by enumerating the corresponding action points, if any."

Step 4: Users can also ask ChatGPT to review the generated summary and assess its accuracy.

Prompt: "Verify the accuracy of the generated summary."

Step 5: Ask ChatGPT to refine or provide additional details in the summary.

Prompt: "Could you please offer more information on the action items that were discussed during the meeting?”

Common Prompts

1. Prompt 1: "Please note down the summary of all key points discussed in the meeting that was held on [Title/Date]"

   This prompt asks AI to provide a concise summary of the main discussions and outcomes from a particular meeting, allowing for a quick review of the meeting's highlights.

2. Prompt 2: "Present a summary of the assigned action items from the meeting."

   This prompt focuses on extracting and summarizing the action items or tasks that were assigned to individuals or teams during the meeting, ensuring clarity on follow-up actions.

3. Prompt 3: "Summarize the decisions made during the meeting concerning [specific topic]."

   This prompt directs AI to summarize the important decisions or conclusions reached during a meeting, providing a clear overview of the agreed-upon outcomes.

4. Prompt 4: "Please provide a concise overview of the meeting agenda and topics addressed during the meeting."

   This prompt requests a concise overview of the meeting agenda and the various topics discussed, providing a high-level summary of the meeting's structure and content.

5. Prompt 5: "Summarize the discussions and recommendations related to [specific topic]."

   This prompt directs AI to summarize the discussions related to a specific topic during the meeting, including any recommendations or suggestions made by the participants.

6. Prompt 6: "Provide a summary of the feedback or comments provided by attendees during the meeting."

   This prompt focuses on summarizing the feedback or comments shared by meeting attendees, providing an overview of the perspectives or opinions expressed during the discussions.

7. Prompt 7: "Highlight updates and progress reports shared by team members in the meeting."

   This prompt requests a summary of the updates or progress reports provided by team members during the meeting, highlighting any significant developments or achievements.

8. Prompt 8: "Provide a comprehensive summary covering all significant discussions and outcomes of the meeting."

   This prompt asks AI to generate a comprehensive summary of the entire meeting, capturing all important discussions, decisions, action items, and other relevant details in a concise format.

FAQs

Q1. Can I use ChatGPT to write minutes?

Yes, ChatGPT aids in writing meeting minutes. ChatGPT efficiently analyzes meeting minutes using OpenAI's GPT language models, utilizing supervised and reinforcement learning techniques for comprehensive analysis. ChatGPT simplifies meeting minutes analysis and provides insights into decisions, topics, and actions for researchers, marketers, and organizations.

Q2. Can ChatGPT summarize a voice recording?

You can summarize a voice recording on chatGPT by using the PLAUD NOTE. PLAUD NOTE is a ChatGPT empowered AI voice recorder available for iPhones and Android devices that comes with voice transcription and ChatGPT summary features. It captures calls and meetings, then uses ChatGPT to summarize transcribed recordings into text.

Q3. What are the privacy and security concerns with AI?

Privacy and security are crucial in AI technology, as handling large amounts of data and sensitive information can lead to breaches, biases, lack of transparency, and unauthorized access. WPS AI prioritizes privacy and security by following strict protocols and ensuring data encryption, ensuring a safe and trustworthy user experience.

Q4. Can AI summarize multilingual meeting notes?

Yes, artificial intelligence can summarize multilingual meeting notes. In AI systems, up-to-date natural language processing algorithms can examine and interpret text in several languages. Despite the language used in the meeting notes, these algorithms can comprehend the context, extract essential information, and provide accurate summaries. It enables accurate summaries regardless of language, enhancing communication and collaboration in diverse global teams.

Embrace The Future to Online Meetings

Throughout the article, we have provided you with a practical solution to save you from tedious meetings and how to use WPS AI and ChatGPT to summarize meeting notes.

WPS AI is an exceptional tool that holds immense potential for the future. It's highly recommended to download it now, as it will bring numerous advantages that you can fully leverage later on. Don't miss out on the opportunity to experience the benefits WPS AI offers firsthand.